PSNC 2017: Raising Awareness About NQDC Plans

Plan sponsors are shown how offering supplementary savings plans will profit key employees.

For executives, Social Security makes up less savings than for lower-income employees.

Speaking on a panel at the 2017 PLANSPONSOR National Conference in Washington, D.C., Jeff Roberts, regional channel manager at ADP, said executive benefit and nonqualified deferred compensation plans (NQDCs) are used by employers to attract and retain key employees.

Want the latest retirement plan adviser news and insights? Sign up for PLANADVISER newsletters.

Jason Burlie, sales and strategic relationships – nonqualified practice leader at Prudential, added that the plans are used to make up for missed deferral opportunities for executives in the company’s qualified plan and to provide another retirement vehicle for executives.

Nonqualified plans are tax-deferred retirement vehicles that may be used by only a select group of highly compensated employees, Roberts explained. Some of their advantages: Nonqualified plans are exempt from Employee Retirement Income Security Act (ERISA) requirements that may be problematic; the Department of Labor( DOL) fiduciary rule is not a concern; and the plans are exempt from coverage and nondiscrimination testing and from Form 5500 filing.

Burlie added that NQDC plans offer unlimited deferral capability to executives. They are technically unfunded plans, even if the plan sponsor sets aside assets to help pay for future obligations. They are always subject to insolvency risk, and assets can go to creditors in bankruptcy.

Although they are exempt from many ERISA rules, NQDCs are subject to 409A regulations. But this doesn’t have to be complicated, Burlie said. In effect, in 2009, 409A set rules for NQDC plans, which previously came from case law. There are rules about when employees can make an election to defer to the plan, and 409A addresses how money can be taken out of the plan.

Roberts said data from the Boston Research Group found that the average participant in an NQDC plan will receive 20% of retirement income from this plan alone. “Some don’t participate because they don’t understand the plan. Creating communication that is simple and actionable is important. Just because they are executives doesn’t mean they understand,” he said.

Burlie said he sees a rapidly growing rate of plans bundling both defined contribution (DC) and NQDC retirement services. “For many years, NQDC was a niche market, and there were a few niche providers; now more DC providers are developing expertise,” he said. The industry has seen a 20% increase, year-over-year, in bundling of these services, he said. There has also been an increase in advisers and consultants getting into the NQDC market, mostly due to financial wellness efforts.

According to Roberts, the growth in the NQDC market is coming from midsize companies, which are attracting employees who left large firms that had these benefits. So there is an increase in plan creation. At privately held companies, the market is seeing more company money going into NQDC plans as a bonus, rather than using company equity, to appease those who came from publicly owned companies that provided equity compensation.

NEXT: What’s ahead for NQDC design and funding

Burlie noted that, in Fortune 1000 companies, one-third use corporate-owned life insurance (COLI) to fund their plan obligations; one-third use mutual funds; and one-third are not funded. But plan sponsors in the small market mostly use mutual funds.

Robert Massa, director, retirement, at Ascende Wealth Advisers Inc., and moderator of the panel, told conference attendees that President Donald Trump is talking about changing the tax structure of retirement plans, and this may affect the offering and funding of NQDC plans.

If the Trump tax plan is implemented as laid out, it calls for 10%, 25% and 35% tax brackets, Burlie said. Most participants in these plans will be in a higher tax bracket, so he didn’t expect a significant change in plan offerings; executives will still be interested in these plans because of the insufficiency of qualified plans. However, he observed, capital gains tax changes may be different. If corporate tax rates drop to 15%, the NQDC market will see less use of COLI—a tax shelter—because returns of this long-term investment will be too far out, and no one expects tax cuts to be permanent.

He pointed to one plan feature often overlooked in NQDC plans: a restoration match. When executives defer into a deferred compensation plan, that money comes out before the income that is subject to defined contribution (DC) plan deferrals, so executives in these plans can’t defer as much on total income as the lower-paid, he explained, adding that 47% of NQDC plan sponsors do a restoration match or some kind of match to help executives get the full match benefit of what they could have deferred to the DC plan if not for NQDC plan deferrals.

In addition, according to Burlie, there is often confusion around FICA [Federal Insurance Contributions Act] taxes with nonqualified plans. Plan sponsors should know that they have to take FICA out when nonqualified balances vest. He suggested that plan sponsors engage in a conversation with plan providers about this.

“With more bundling and more advisers handling both DC and NQDC plans, there’s a concern that, if the provider or adviser is used to dealing with DC plans, they may not know the differences, and about FICA taxation,” Roberts said. “Plan sponsors should make sure they are working with NQDC plan experts.”

PSNC 2017: How to Repair Common Plan Errors

What programs are available to help when a plan error gets committed?

No one is perfect, not even plan sponsors. Mistakes will be made.

Speaking at the 2017 PLANSPONSOR National Conference, in Washington, D.C., Tami Guimelli, assistant vice president, Employee Retirement Income Security Act (ERISA) attorney, benefits consulting group at John Hancock Retirement Plan Services, discussed common plan mistakes and how to navigate the regulators’ various correction programs.

Want the latest retirement plan adviser news and insights? Sign up for PLANADVISER newsletters.

Guimelli explained that the self-correction program (SCP) is part of the Internal Revenue Service (IRS)’ Employee Plans Compliance Resolution System (EPCRS) and allows plan sponsors to correct operational plan failures. The voluntary correction program (VCP) covers operational failures, but also demographic failures and plan document failures.

There is a fee involved with the VCP. Plan sponsors file a formal submission process and pay a per-participant fee. Guimelli said the IRS will review the plan sponsor’s proposed correction and, hopefully, approve it and send the sponsor a compliance letter. The sponsor will have 150 days to fix the error.

The closing agreement program (CAP) is the most expensive IRS correction program, but sometimes the fee can be negotiated down. An error that would require the CAP could be one the IRS finds during an examination of the plan; it would disqualify the plan and make it and participant contributions subject to taxation.

Guimelli noted it is easier to fix a problem before the IRS finds it.

There is a difference between a significant and insignificant failure. Guimelli explained that the determination is based on facts and circumstances—whether it is a one-time or recurring error, how many participants it affects, how much in plan assets is affected, and how long the error has existed. She said, if the error has been going on for two years or less, it could be considered insignificant. If it is insignificant, it can be fixed at any time, even if the plan is under audit.

If the error is significant, though, the plan sponsor must correct it no later than the end of the second plan year following the failure. For example, Guimelli said, if a plan failed actual deferral percentage and actual contribution percentage (ADP/ACP) testing and didn’t fix the testing failure by the end of the following year, that’s when the two-year-period correction program under the IRS EPCRS would start.

NEXT: Common plan errors

Elective deferral failures are common in defined contribution (DC) plans, Guimelli told conference attendees. For instance, a participant’s deferrals weren’t started, a participant wasn’t informed of eligibility to defer, or deferrals started at the wrong rate. She said, under new guidance, if the plan is an automatic enrollment plan and a participant’s deferral was missed or started at the wrong amount, and if the error was discovered within 9½ months after the year of failure, the plan sponsor may correct it under the VSP.

Guimelli explained that, before, the plan sponsor would have had to restore missed contributions to the participant’s account, but under the new guidance the sponsor has to restore only the missed employer match on deferrals plus earnings, and it can use the return ratio of the default investment in the plan to calculate earnings. If the error is discovered after 9½ months, the employer may correct within a two-year period, but the plan sponsor needs to make a 25%-of-salary qualified nonelective contribution (QNEC) to compensate for the missed deferral. If the error isn’t corrected within the two-year period, the QNEC becomes 50%.

For plans not using auto-enrollment, the error can be corrected within three months by contributing the missed match plus earnings. If after three months, but within two years, the plan sponsor must also make a 25% QNEC. If after two years, the QNEC rises to 50%.

The plan sponsor must provide a notice to participants affected by such errors, saying the correct deferral wasn’t implemented on time but the plan sponsor has restored the missed match with earnings to the account and started elective deferrals, Guimelli said. The notice must also provide the participant with the phone number of someone to contact, with any questions.

“The goal of all corrections is to put participants in the position they would have been in if the error wasn’t made at all,” Guimelli said.

Other than enrollment errors, Guimelli said, other common errors are:

  • The vesting was wrong on a participant’s account, and it wasn’t discovered until after a distribution was made;
  • The matching contribution changed, but it wasn’t communicated, so the wrong match was made. If the error is that the plan sponsor failed to make an employer contribution, the VCP should be used, and if the wrong amount was applied to a participant’s account, the SCP should be used; and
  • The wrong definition of compensation was used, resulting in an excess deferral by the participant. In that case, the plan sponsor should return the excess to the participant and forfeit the match.

According to Guimelli, a less frequent error is allowing an employee to defer before he is eligible. In that case, the plan sponsor may make a retroactive plan amendment to allow the employee to participate. “The same can be true if the plan sponsor permitted a hardship withdrawal or loan and didn’t have a hardship or loan provision in the plan,” she said.

NEXT: Errors under the DOL correction program and helpful tips

According to Guimelli, the late deposit of contributions or loan repayments falls under the Department of Labor (DOL)’s voluntary fiduciary correction program (VFCP) because it is a fiduciary breach. Anything that is a fiduciary breach, such as misuse of plan assets, falls under this program.

One common error the DOL focuses on is remittance of contributions and loan repayments within a less than reasonable time period. Guimelli warns that if you have always remitted within five days, you may not switch to seven days.

Sometimes this is outside the plan sponsor’s control, so she suggests that plan sponsors have good procedures and open communication, also that they check with the payroll provider to see when contributions and loan repayments will be deposited.

Guimelli offered these additional helpful suggestions:

  • Identify what type of mistake was made and which program can be used to correct it;
  • Review the plan document and procedures on an annual basis. Make sure you are operating correctly per the document, and check to see if there was an amendment and whether it was circulated to everyone, including your payroll provider and recordkeeper; and
  • Have formal procedures in place.

Guimelli stresses that set procedures are important if someone else needs to take on the job and must get up to speed quickly. Also, if a plan sponsor uses a correction program or if the sponsor is audited, it must show there are procedures in place. If a significant failure has occurred and the plan sponsor is involved in an IRS audit, such procedures will help, she said.

“Don’t be afraid to find mistakes and correct them. The IRS really wants people to correct their plans and not have to disqualify the plan. The Revenue Procedure regarding corrections is long, but you will be able to find your particular error and correct it,” Guimelli concluded.

«